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Small Business Bookkeeping: A Beginners Guide

bookkeeping basics for small business

It is important to take out time to validate the accuracy of the data you have. A little mistake can cause huge damage to your finances and cause you to work on the wrong assumptions. Liabilities refer to the debts and obligations that a business owes. Examples of liabilities include accounts payable, loans, interest payable, and unearned service revenue. You need to know the basics about your business finance as a small business owner if you want to make sound financial decisions for your business.

bookkeeping basics for small business

It serves as a road map to ensure you correctly record and report  all necessary financial transactions are recorded and reported correctly. Bookkeeping is the system of recording, organizing, and tracking financial transactions and information for a business or organization. Bookkeeping focuses on recording and organizing financial data, including tasks such as invoicing, billing, payroll and reconciling transactions. Accounting is the interpretation and presentation of that financial data, including aspects such as tax returns, auditing and analyzing performance. Once the entries are assigned to the correct accounts, you can post them to the general ledger to get a bird’s-eye view of your current cash status.

How To Do Bookkeeping For a Small Business

Keeping an up-to-date set of books is the best way to track tax deductions (expenses that you can deduct from your taxable income). Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes. When working with bookkeepers or accountants to manage your books, you need to keep clear communication with them. Many small business owners use their funds to run their businesses.

Small business owners can use accounting practices to measure their financial health, make strategic decisions, and plan for the future. Most accounting software business bookkeeping today is based on double-entry accounting. If you ever hire a bookkeeper or accountant to help you with your books, double-entry is what they’ll use.


Your bookkeeper can then correctly classify those types of transactions. As stated before, small business bookkeeping is there to help you make decisions. A bookkeeping service is usually responsible for the first 4 steps but you can also do it yourself.

  • Here at Business Accounting Basics, we have created a fantastic resource for small business owners who want to learn the basics of bookkeeping.
  • If your operating cash flow has decreased, then you might reassess some of your operating costs or pricing.
  • Here are some of the most frequently asked questions on bookkeeping for small businesses.
  • You want to record what exactly is happening with your cash so you can have an overview of your financial records.
  • If not done at the time of the transaction, the bookkeeper will create and send invoices for funds that need to be collected by the company.

It is a friendly reminder to your customers that they are owing your business money. Here are some of the best accounting tips to small business owners which you should utilize to avoid those common accounting mistakes that can affect your business negatively. The software streamlines invoicing and contracting processes, making it suitable for freelancers and self-employed businesses.